Submitting Acceptable Artwork
Submitting Acceptable Artwork

So You Need to Send Art?.....

Art files can be sent to customerservice@everwoodind.com for inquiries, or in reference to a current order. See Instructions below.
- To submit artwork for a current order...
This means you have an order placed with us and you are now desiring to submit artwork to us for production.
So that your artwork can easily be matched with your current order, you may respond to the order confirmation or reference the current order number in the subject line of a new email. Include art files as attachments (see below for quality requirements). In the body of the email you may include any instructions specific to color, text or formatting. If you are aware of any PMS colors/general color descriptions for your artwork that would assist us during the printing process please include that information.

1) We prefer vector art in the following formats: eps, cdr, pdf. If you must send a raster image, please send it as a large jpeg or gif file in high resolution (300-600 dpi).

2) Sending 2 different kinds of files is encouraged, as it allows us a better chance of successfully opening one of your files, and it allows us to compare the two for inconsistencies.

3) Following is an article that may answer some questions you might have about submitting digital artwork in an acceptable format.

- To submit artwork for a quote/inquiry...
This means you have NOT yet placed an order with us and you are desiring to submit artwork to us for quality check, quote or for some other specific reason. Include art files as attachments (see below for details). In the subject line of the email please include the reason for the inquiry. In the body of the email you may include the product code of the desired product/s, quantity, desired delivery date, and shipping zip code to help us further assist you.

Submitting Acceptable Artwork to your Vendors

So you have been asked to provide artwork and don't know where to begin? Many graphics orientated industries such as printing, awards, and signage require digital artwork in specific file formats. This is essential in

order to obtain high quality imagery on your end product. Here is a quick guide on what you need to know in order to correctly fulfill that next artwork request.

Before we talk about vendor requirements for your artwork, let's discuss what they probably don't want. Most often, providing your artwork in the form of a physical business card, letterhead, photocopy, website art, or a photograph is not ideal, and generally will not work. These examples are not considered "original artwork" which typically is required. Remember, someone created your art, and it's up to you to find out where it originated, and if it is available digitally. If you can find the originator or original art, you will save yourself a lot of work, and will likely be able to provide your art to your vendor per their requirements.

Regardless of file format, most vendors will require vector art. Open your artwork on your computer and zoom in very, very closely. If your art is composed of small dots it is likely a bitmap or raster image, and is NOT a vector image. A vector image is made up of lines, and if you zoom in very close on your image you will see that the graphic is still very crisp and clean with no blurry dots. Check the art by increasing the size about 10-20 times. If the "blown up" image is still as crisp, clean and detailed as when it was small, you likely have a vector image. If it becomes blurry the bigger it gets, your image is likely a raster image. Another way to check, if your file has any of the following extensions, it is likely a raster: .bmp, .jpg, .gif

So your image is a bitmap or raster image, and you don't know what to do? Bitmap or raster images may be acceptable if they are high resolution bitmaps in the 300-600 dpi range. Keep in mind that some more complicated art may need to be a bitmap image in order to achieve the visual effects desired, but will still need to be high resolution. In addition, some vendors may have conversion software, where they can convert the bitmap art into vector art. This conversion software can often take art from a scanned business card or from the internet and convert the art to a vector image There are also many businesses on the internet where you can provide your digital bitmap file in various formats, and they will convert your art to vector art. Go to Google and search for "vector art conversion" and you will find many available options for this service. Lastly, perhaps you don't need to convert to vector... check with your vendor to see if your bitmap image is workable.

Your vector or high resolution bitmap image will need to be in a specified file format. Usually, most vendors will ask for your art to have one of the following file format extensions:.ai (Adobe Illustrator),.cdr (Corel Draw), .pdf (portable document format), or .eps (encapsulated postscript). Whatever program you are able to open your artwork up in, you should be able to "save as" or "export" as one of these file formats. Be sure to convert any text to curves. Please understand, that taking a low resolution bitmap file and saving it as a higher resolution .eps or .ai file does not improve the resolution of the art, nor does it turn it into a vector file. EPS IS THE MOST DESIRED FILE TYPE.

If your still at a loss and cannot provide artwork per the vendors specifications, you may have to have it re-created. Re-creating art can be expensive as you most likely will have to have the a graphic artist do this for you. Plan on spending $50-$100 per hour for this service, and once provided, have them save several copies in various formats for future use. In the end, you want to supply artwork in an economical and efficient manner, and hopefully some of the suggestions offered in this article can help you with this goal.